HR outsourcing · personnel records
HR outsourcing: your personnel records handled lawfully and on time
Employment contracts, orders, applications, leave and timesheets. We keep your personnel records under the Azerbaijani Labour Code, so you can focus on your business.
- Written quote, no hidden costs
- 10+ years of hands-on HR experience
- Reply within one business day
The service covers
Support with day-to-day personnel administration and HR documentation.
- Maintaining personnel records
- Hiring, transfer and termination paperwork
- Leave and working-time records
- Organising employee HR data
- Ongoing HR support for managers
Who it is for
For companies that want their HR paperwork in safe hands
Companies without an HR department
The director or the accountant does HR on the side. We take it over, and you spend your time on the business.
Growing teams
New people, contracts and orders every month. The documents are prepared on time and the same way every time.
Your HR person has left
Files are half done and nobody knows what is where. We review the situation first, then carry the work on without a gap.
What's included
All the day-to-day HR administration
The exact scope is set out in a written quote based on what your company needs.
Personnel documents
- Employment contracts and their amendments
- Orders for hiring, transfer and termination
- Processing employee applications
- Personal files and employee data kept in order
Leave and working time
- The annual leave schedule
- Leave orders and leave balance records
- Working-time records (timesheet) every month
- Sick leave and other absences recorded
ƏMAS and deadlines
- Preparing the data to be entered in ƏMAS
- Making sure employment contract notices are filed on time
- Tracking probation, notice and contract end dates
Support for the director and the accountant
- Answers to HR questions and advice on the Labour Code
- Timesheet and leave data passed to the accountant on time
- Personnel documents prepared for an inspection
How we work
An audit first, then a monthly service
We put your current records in order first, then run HR administration every month.
- 1
Enquiry and meeting
Fill in the form. In an online meeting we go through your headcount and how HR is handled today.
- 2
Written quote
Scope, timelines and the monthly price in a written quote, with no hidden costs.
- 3
Records audit
We review existing contracts, orders, leave and timesheet records and fix what is missing.
- 4
Monthly service
Every month we prepare the documents, track the deadlines and answer your questions.
Every month
What you get each month
Documents ready, deadlines watched, records open to you.
- The employment contracts, amendments and orders the month needs
- Documents processed from employee applications
- The working-time record (timesheet)
- Leave balances and the annual leave schedule
- Timely reminders of upcoming deadlines
- Answers to HR questions for the director and the accountant
- Access to all your personnel records in the software
Why HRCaspian
Experience, the law and our own software
10+ years of experience
Founder Gülzar Azizova has built and run the HR function in local and international companies.
Under the Labour Code
Every document and deadline follows Azerbaijani labour law. The aim is to reduce your HR risks.
Our own HR software
We do your HR work in HRCaspian's own HR and payroll software, and you can see your records there at any time.
About the HR software
FAQ
Questions about HR outsourcing
Do you work with our accountant?
Yes. We pass timesheet, leave, hiring and termination data to your accountant in an agreed way and on time. Who is responsible for what is written in the quote upfront.
Where are the documents kept?
The signed originals stay with your company as the employer. The personnel records are kept in HRCaspian's HR software, in a separate account for your company, and you can view them at any time.
Can we start with a one-off audit?
Yes. A personnel records audit can be ordered on its own: we review the documents and set out the gaps and risks in writing. Whether to move on to the monthly service is your decision.
How is the price set?
By headcount and workload. After the meeting we send a written quote: what is included, timelines and the monthly price, with no hidden costs.
How long does an HR audit take?
For a small company (20–50 employees) usually 2–3 weeks from receiving the documents to the final presentation. The timeline depends on headcount and volume of documents and is agreed upfront.
Get in touch
Hand your HR administration over to us
Tell us briefly about your company and headcount. We reply within one business day and set up a meeting.