New · HRCaspian HRIS
HR records and payroll in one cloud system
HRCaspian HRIS is a cloud HR and payroll system built for companies in Azerbaijan. From personnel files to payslips, everything is in one place and in line with Azerbaijani labour law.
All HR work in one system
Instead of spreadsheets, paper applications and separate programs, the whole process from hiring to payroll is in one place.
Employee records and documents
Personal details, position, employment history and documents for each employee on one card. Find any document in seconds.
Structure and staffing table
Departments, positions and headcount in one table. Hiring or transferring into a position with no vacancy is stopped with a warning.
ƏMAS-aligned orders and records
Employee data follows the ƏMAS form. Eleven types of HR order are produced as numbered PDFs in Azerbaijani, and the ƏMAS registration of every contract and order is tracked.
Leave and time tracking
Leave balances, the leave schedule, work schedules and timesheets are calculated automatically, with public holidays taken into account.
Payroll by Azerbaijani law
Income tax, social insurance (DSMF), unemployment insurance and mandatory health insurance calculated by Azerbaijani law, with a payslip for every employee.
Applications and approvals
Employees submit applications online and managers review them along an approval chain. Every step is tracked.
Employee self-service
Each employee sees their own payslips, documents and leave balance, and sends applications without having to ask HR.
Separate data, full audit trail
Each company's data is kept apart from every other company's. Who changed what, and when, is recorded in the audit log.
Why HRCaspian HRIS
Built from the ground up for Azerbaijani law: the system does not just keep records, it checks your steps against the law.
Labour Code checks inside the workflow
Termination grounds, notice and severance, dismissal bans, time limits for disciplinary action, minimum age and probation rules for hiring, protection of vulnerable groups — the system checks before you decide.
When the law changes, so does the system
Tax and insurance rates and the leave, termination and holiday rules are kept as data with their legal source and updated by effective date.
Reconciliation with ƏMAS
Upload the staff list exported from ƏMAS: the system lists the differences as tasks and copies missing contract numbers.
Works alongside 1C
Payroll is exported as 1C:Accounting postings, and during the switch the results can be compared with 1C per employee and component.
Quarterly unified declaration
Declaration data is exported to Excel with the official codes, deadlines are tracked and inconsistencies are flagged in advance.
Security
Company data is separated at database level, the audit log cannot be altered, and two-factor sign-in is required for admins and payroll users.
A look inside the system
Personnel records and ƏMAS
Each employee's card holds the employment relationship, position and salary history, personal file, dependants and documents.
- Hiring, transfer, pay change and termination orders
- ƏMAS contract number and registration status
- Structure, staffing table and vacancies
- Employee import from Excel
- Employees' e-signature (ASAN İmza) status
Leave and timesheets
Timesheets are built automatically from work schedules and approved leave; corrections are made right in the grid.
- Leave balances and the leave schedule
- Sick notes and a who's-away calendar
- Work schedules, shifts and public holidays
- Check-in from a phone, with location
- Timesheet export to Excel and PDF
Payroll
Monthly payroll is calculated from timesheets, leave and sick notes, with income tax and insurance contributions at the current year's rates.
- Income tax, DSMF, unemployment and mandatory health insurance
- Net pay and employer cost at a glance
- Overtime, night and holiday work, per diems, deductions under enforcement writs
- Holiday pay and final settlement
- Quarterly unified declaration and 1C postings
- Payslips and the bank file
Applications and approvals
Every application is registered with a number and date. Leave is granted on a written application, and the order refers to it.
- Online and paper applications in one register
- Approval chains and rules
- Orders issued from applications
- A history of every step
Employee self-service
Employees see their own profile, employment history, payslips and documents, and send applications and leave requests.
- Payslips
- Leave balance and requests
- Personal documents
- Application status
How to get started
- 1
Get in touch
Fill in the form, and we will show you the system online and answer your questions.
- 2
Free trial
Every module is open during the trial. Import your employees from Excel and test the system with your own data.
- 3
Contract
We choose the plan and modules together, sign a contract and switch on the paid plan.
- 4
Monthly invoice
Every month you receive an invoice in manat based on the number of active employees.
Simple pricing: pay only for active employees
Paid plans start once a contract is signed. You receive an invoice in manat every month.
Contact us for prices and terms, and we will prepare an offer for your company.
Request a demo or contractQuestions about HRIS
What happens when the trial ends?
Your data is not deleted. Without a contract the company moves to the free plan: core HR keeps working, the payroll module is switched off and you cannot add active employees beyond the free plan's limit.
Who counts as an active employee?
An employee whose employment is in force. Former employees stay in the system but are not billed.
How do we pay?
Under the contract you receive a monthly invoice in manat and pay by bank transfer. No card payment is needed.
Can we move our existing data?
Yes. Employees can be imported with a ready Excel template, and leave balances with a separate template.
How do we move from 1C?
Payroll is exported as 1C:Accounting postings. During the switch you can compare HRIS and 1C results per employee and component and make sure they match.
How does the system work with ƏMAS?
Employment contracts are registered in ƏMAS. HRIS tracks the registration status of every contract and order, flags delays, and lets you compare a list exported from ƏMAS with the data in the system.
Is our data secure?
Each company's data is separated from other companies' at database level. Every change is written to the audit log with who made it and when, and users see only what their role allows.
Which languages does it support?
Azerbaijani, Russian and English. Each user chooses their own language.
See HRIS at your company
Ask for a demo, a trial or a contract. We reply within one business day.